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2020 IBSC Annual Conference

Viaró Global School

Barcelona, Spain

July 8 – 11


Tips for Workshop Presenters

Thank you for agreeing to present a workshop at the 2020 IBSC Annual Conference. We look forward to seeing you at Viaró Global School in July. To ensure a successful experience for both the presenters and attendees, please keep these tips in mind as you prepare for your workshop presentation.

If you have any questions or concerns, please contact Amy Ahart at ahart@theibsc.org.

Come to the IBSC Annual Conference Prepared

  • Register. If you have not already, please register for the conference. All workshop presenters are required to register in advance, even if you only plan to attend and present.
  • Send Your presentation materials to IBSC. This ensures attendees can access and download all materials before, during, and after the conference. Email your materials to us at IBSC@theibsc.org and include the subject line "20AC website materials." In the body of the note, include the name and workshop block of your workshop. Important notes to follow to have your presentation uploaded:
    • Files may not exceed 1 MB.
    • Files must be submitted in PDF format.
    • You may also submit a website link that holds all of your materials.
    • Submit all of your materials together in one email.
    • We try to post all presentations submitted within two business days of submission.

      You may submit materials at any time leading up to the conference and we will continue to post for two weeks after the conclusion of the conference.
  • Room Setup / Audio Visual Needs. Each room has the following standard room setup. Please note: This cannot change so prepare accordingly.
    • Classroom seating (30-50 seats)
    • PC laptop connected to a projector and screen. If using an Apple computer, Chromebook, iPad, or Microsoft Surface computer, make sure to bring the appropriate dongle for HDMI/VGA connections.
    • Chalkboard and chalk
    • Internet connection

      If you plan to use video, make sure to download all materials to your computer to avoid any internet issues.
  • Ensure your workshop Is Interactive and allows plenty of time for discussion and engagement with those attending.

Designing and Presenting Your Workshop

Enhance your presentation and engage your audience with these tips:

  • Ensure your presentation matches your abstract in the conference program.
  • 10-20-30 PowerPoint Rule: Be familiar with this rule offered by Guy Kawasaki, “… a PowerPoint presentation should have 10 slides, last no more than 20 minutes, and contain no font smaller than 30 points.” Use a good balance of images and text.
  • Make your workshop interactive and allow plenty of time for discussion and engagement with those attending.

  • Remember this is a global conference, so delegates from other countries and educational systems will be in your room who may not be familiar with terms and references you take for granted.
  • Seek out “critical friends”—experienced colleagues and presenters—for honest advice while plotting and rehearsing your workshop. This is especially true for those who haven’t presented before or very often.
  • Leverage and share expertise in educating boys. Make sure you talk about how the activity or program is attuned to boys’ learning, motivation, engagement, and achievement. Your insights and reflections are valuable!
  • Challenge your audience with new ideas and discussion. Make them think and take new ideas or strategies back to their school.
  • Whenever possible, provide evidence to support the success of the program or activity you are discussing. As an organization we model the principles of “reflective practice” and action research, so workshops should model these, too. Evidence can take a variety of forms: quantitative and qualitative, formal and informal. “What would evidence look like?” could also prompt a robust discussion. Reveal your ideas and thoughts about how you might continue to improve the practice and invite reflection.
  • Construct a “running sheet”—time allocated to the sections of your workshop—to ensure smooth pacing. Practice the running sheet, keeping in mind that you will need to improvise. Some presenters ask a friend to serve as “timekeeper” during the workshop.
  • Keep your workshop energetic and lively and “mix it up” as much as possible with various activities, sharp transitions, and delivery methods.
  • Remember this is important professional development for attendees. Would this workshop be something you would attend or recommend to your staff?
  • Opportunity to discuss, probe, and exchange is essential for workshops. Even if your workshop is a more traditional, direct presentation, provide ample time for discussion during the workshop and especially at the end.
  • Manage discussion effectively. Give as many delegates as you can an opportunity to participate, while keeping an eye on your running sheet. Be prepared to ask questions to spark discussion and to direct the flow of discussion. If you use small-group discussion within the workshop, be clear and crisp in your instructions.
  • Leave time at the end to summarize what you have presented, reflect on ideas discussed, and thank attendees for their attention and contribution. Let them know how they can contact you.

Delivering Your Workshop

  • Pay attention to time.
    • Ensure your workshop begins at the designated time. There will be a host present to help introduce the workshop and call the room to order.
    • Design your presentation to fit the allocated time of 60 minutes, and adjust as necessary throughout.
    • Save time for questions.
    • Please help the IBSC Annual Conference stay on time and respect colleagues presenting after you. Make sure you complete your workshop at the designated workshop end time. If conversation continues, invite those individuals to join you outside the room.
  • Introduce yourself, all other presenters, and the title of the workshop.
  • Take a few minutes to review the purpose, objectives, and level of your topic. Give attendees permission to move on before starting if this isn’t for them.
  • Know your audience. Make sure you understand the group attending your workshop. Find out what they already know about your topic. Be able to adjust your presentation as needed. Move quickly through the background and on to more complex ideas if you find you have a more experienced audience.
  • Create a sign-in sheet. Create a plan prior to the conference of how to collect information from your workshop attendees if you’d like to engage in any follow-up conversation.
  • Don’t sell a product.
  • Invite workshop attendees to evaluate your workshop via the mobile app.
  • At the conclusion of your workshop, clean up your materials, reset the room to its original condition, and move any lingering conversations outside of the room. You must return the room to its original setup, including chair arrangements.