2024 IBSC Annual Conference

2024 IBSC Annual ConferenceHarrow School

Harrow on the Hill, London, United Kingdom

July 1-4

Onsite Information

Harrow School is located on a hill and consists of unsteady levels and steps. Some of the chosen venues are step-only access. Should you have any specific access needs or requirements please do contact Harrow School in advance of the conference.

Conference Contact Details

During conference hours please contact Jane Coman, the personal assistant to the academic directors, at +44 (0) 20 8872 8592.

Harrow School Address
5 High Street
Harrow on the Hill
HA1 3HP
+44 (0) 20 8872 8000

Conference Dress Code and Lanyards

Smart-casual attire is appropriate for all conference events. Comfortable shoes are recommended throughout the conference.

To ensure site security, please wear your lanyards at all times when on the school site and when attending conference events.

The color of the lanyard helps you identify Harrow staff and IBSC trustees:

  • Blue lanyard: attendee
  • Gold lanyard: Harrow staff
  • White lanyard: IBSC staff and trustees

Conference Registration for Attendees and Spouses/Partners

Conference registration for all attendees, including spouses/partners and workshop presenters, runs 2:00 – 3:30 PM on Monday in the War Memorial Building at Harrow School. After checking in, enjoy a tour of the school before the opening plenary session.

The Information Desk in the War Memorial Building offers support throughout the conference.

Parking at Harrow School

Parking is available at Harrow School via Garlands Lane HA1 3GF. Please note that London operates a congestion charge zone closer to the center of the city. Get more information at this link https://tfl.gov.uk/modes/driving/congestion-charge. Further, Harrow on the Hill sits within a ULEZ zone. Cars that are not ULEZ-compliant will incur an additional cost. For more information visit https://tfl.gov.uk/modes/driving/ultra-low-emission-zone.

Meals and Snacks

Conference registration includes lunch on Tuesday and Wednesday served in the Shepherd Churchill Dining Hall. If you registered special dietary requirements, find offerings that meet your requirements at the serveries. If you have any questions onsite, ask one of the catering staff members.

Find tea, coffee, and other refreshments available in the Old Harrovian Room (on the second floor of the War Memorial Room) throughout the conference. The Old Harrovian Room and Masters Room also host exhibitors throughout the conference.

Enjoy other snacks and refreshments available throughout the school, principally on Chapel Terrace and in the workshop rooms.

IT Hub and Wi-Fi Services and Support

Throughout the conference Harrow offers Wi-Fi in all areas of the school. Find the IT Hub in the War Memorial Building (in the Philathletic Room) at the below times. Our IT colleagues can help you with all technology matters, including delivering workshops.

  • Monday, 2:00 – 3:30 PM and 5:30 – 6:00 PM
  • Tuesday, 10:00 – 10:30 AM and 12:00 – 1:30 PM
  • Wednesday, 10:00 – 10:15 AM and 1:00 – 2:00 PM
  • Thursday, 8:00 – 9:00 AM, 10:00 – 10:15 AM, and 1:00 – 1:30 PM

Wi-Fi Network Name: IBSC
Password: IBSC2024

Exhibit Hall

Throughout the conference visit exhibitors, organizations with whom Harrow School has a relationship, in the Old Harrovian Room. Look for signs directing you to this easily accessible room on the first floor of the War Memorial Building next to Speech Room. Meet exhibitors during these times:

  • Monday, 2:00 – 3:30 PM
  • Tuesday, 8:30 – 10:30 AM and 12:00 – 2:45 PM
  • Wednesday, 8:30 – 9:00 AM and 10:15 AM – 2:00 PM
  • Thursday, 8:30 – 11:30 AM

Stop by to see our exhibitors and enjoy a cup of tea or coffee.

The Hill Shop

The Hill Shop, located on the High Street, sells Harrow apparel and gifts. It also has a wide variety of office products (stationery, pens, notebooks, etc.) for attendees who may have forgotten something from home.

Find the Hill Shop open during the conference:

  • Monday, 1:30 – 4:00 PM
  • Tuesday, 10:00 AM – 4:00 PM
  • Wednesday, 10:00 AM – 4:00 PM
  • Thursday, 10:00 AM – 4:00 PM

Harrow School Fitness Club

You may use of sports facilities at the school during the conference. The swimming pool and gym are available for your use at these times:

Swimming Pool

  • Monday, 12:00 – 2:30 PM
  • Tuesday, 6:30 – 9:00 AM and 12:00 – 1:30 PM
  • Wednesday, 8:30 – 9:00 AM and 1:00 – 2:00 PM
  • Thursday, 8:30 – 9:00 AM and 1:00 – 1:30 PM

Gym     

  • Monday, 12:00 – 2:30 PM
  • Tuesday, 6:30 – 9:00 AM, 10:00 – 10:30 AM, and 12:00 – 1:30 PM
  • Wednesday, 8:30 – 9:00 AM and 1:00 – 2:00 PM
  • Thursday, 6:30 – 9:00 AM and 1:00 – 1:30 PM

You must complete a Health and Safety form before usage. The Fitness Club’s reception can assist with this.

Quiet Space and Well-Being

Throughout the conference you may visit the Main Chamber in the Vaughan Library for a quiet place to review a presentation, send an e-mail, or read a book or newspaper. If you require printing, please liaise with the IT Hub. The Vaughan Library is open:

  • Monday, 12:00 – 3:00 PM
  • Tuesday, 9:00 AM – 3:00 PM
  • Wednesday, 9:00 AM – 3:00 PM
  • Thursday, 9:00 AM – 1:00 PM

The school also offers several well-being walks. See the map to find your favorite route.

During the conference and following the Welcome Reception, the Chapel Terrace provides an area to relax and catch up with colleagues in the sunshine (fingers crossed!). Pull up a deck chair and enjoy the British summer!

Transportation Between Harrow School and Conference Hotels and Offsite Events

Buses transport attendees between the school and official conference hotels—Hilton London Wembley, Ibis London Wembley, and Novotel London Wembley—each day of the conference.

See the conference schedule for detailed departure times.

If you are keen to use the Tube, particularly on Tuesday evening, the Tube accepts contactless payment for its use. 

Parking at Harrow School

Parking is available at Harrow School via Garlands Lane HA1 3GF. Please note that London operates a congestion charge zone closer to the center of the city. Get more information at this link https://tfl.gov.uk/modes/driving/congestion-charge. Further, Harrow on the Hill sits within a ULEZ zone. Cars that are not ULEZ-compliant will incur an additional cost. For more information visit https://tfl.gov.uk/modes/driving/ultra-low-emission-zone.